What's Floating Around Cloud 9? 24 April 2017

Welcome to another week and we have yet another Bank Holiday weekend looming next week so let's hope we all have a productive week! Short weeks and long weekends are great but when you are super busy with a variety of very different and time consuming projects it can be tricky to keep all of those plates spinning effectively. 

Every event professional knows how time consuming planning an event is. 

From the very start of the process through to the actual event the amount of time and effort that goes into every event is huge. 

As an event draws near, it’s easy to feel overwhelmed by a seemingly endless to-do list and a shrinking time frame in which to get things done. 

However, with some simple planning you can manage your time more effectively and first up we suggest treating your event as a project – make use of web-based project management tool like Basecamp and that way you can keep on top your to do list, without keeping on having to look for your to do list. Here at Cloud 9 Towers we are big on using simple tools to help us keep on track.

Focus on one thing at a time and don't get distracted. Prioritise your tasks and put all other jobs and actions aside. Do one thing at a time and do it well. Allocate a time frame for each project and keep a track either online or using your mobile phone alarm. Yes you will get calls and emails about other projects but unless they require immediate action, put them to one side until you are ready to deal with them.

While  many events professionals do work all sorts of  miracles on a regular basis, there’s no point in trying to be a saint. If you have too much to do, delegate some of it or ask your colleagues for help.The less stress you are under, the better you will perform and the better your event will be.

If you need a quick answer to a quick question, avoid email and pick up the phone - you are likely to get a much faster response and you can always confirm your conversation in an email later. 

Finally, don't get distracted. Yes, we know that the gossip around the coffee machine is fascinating and you do want to know what happened in last nights East Enders (whilst you were still at your desk) but the more you are distracted the less organised you will be. 

Do one thing at a time and do it well.

Have a great week.